July 20, 2019

HSB Meeting Minutes September 24, 2015

DATE: 09-30-2015

Hartford Board of School Directors

School Board Draft Meeting Minutes

September 24, 2015 @ 7:00 pm

  White River School Library

Board members present: Lori Dickerson, Kevin Christie, Peter Merrill, Paul Keane, Paula Nulty

Administrators present: Tom DeBalsi, Noel Bryant, Jim Vezina



 Call to Order –Lori Dickerson calls the meeting to order at 7:02 PM.        

  Approval of Agenda-Tom DeBalsi requests to move the discussion of the WABA Access road to after the WRS Tour discussion so Mr. Laurin can speak to the issue, VSA Conference discussion, Budget discussion for consolidation costs reimbursement by state

Kevin Christie moves to accept the Agenda as amended, Peter Merrill seconds, a unanimous verbal vote passes the motion 5 yes 0 no


 Public Comments- None



 Items Requiring Board Discussion and Possible Action


WRS Renovations, tour and summer 2016 Work-David Laurin & Byron Baribeau lead the Board on a tour through WRS.

Mr. DeBalsi discusses further work needed: classroom flooring needs redoing, insulation in main roof needs fixing & roof over main bldg. The District could use remainder of bond monies. David Laurin speaks to a second phase, fall winter planning: column, trim on building need repairing, heaving ramp, walk way, rear stairs to gym, front entry stairs, & paint classrooms. Mr. Laurin reports there’s an estimated $500,000.00 remaining for phase 2.

Ms. Dickerson asks Mr. DeBalsi to add dollar figures to the list of priorities already proposed.

Peter Merrill moves to direct Superintendent to work with Mr. Laurin to see how far list can get with monies available. Kevin Christie seconds. A unanimous verbal vote passes the motion 5 yes 0 no.

Mr. DeBalsi thanks Sheila Powers and staff of WRS, DEW construction, David Laurin, Byron Baribeau and clerk of works Kurt, Dancers Corner for parking, Butler Bus for storage container, the manager at The Co Op for all of the cooperation during the construction.

Peter Merrill moves to create an official list serve letter thanking the neighbors of WRS for their contributions during the construction. Paul Keane seconds. A unanimous verbal vote 5 yes 0 no passes the motion.                


Facility Plan Review and Update-Mr. DeBalsi review the plan. A discussion of further process took place. Mr. Christie would like VSBIT monies to go into the phase 2 of WRS as opposed as moving into the general fund. Discussion Mr. DeBalsi asks for approval of 15-16 facility updates. Peter Merrill moves to instruct the Superintendent to spend $50,000.00 for a repair road package at OQS out of the fund established. Kevin Christie seconds. A unanimous verbal vote passes the motion. 5 yes 0 no


At next meeting Mr. DeBalsi will report back to the Board with an update on parking the remaining parking lots in the district, including the new method of recycling pavement etc.


Budget for ACT 46 consolidation- Peter Merrill moves which monies would be used to pay for expenses related exploring consolidation with neighboring school districts. Kevin Christie seconds. A verbal vote 4 yes 1 no passes the motion.



First Glimpse of FY2017 Budget-Jim Vezina presented the 2016-17 draft budgets.


Access Road to WABA and Track Pits Update-Mr. DeBalsi gives an update on the process. David Laurin speaks to updates on the pits and discus, rubberized surface and time line.


Process for Dealing with Correspondence-Mr. Keane asks for formula from the Board for answering letters received from citizens. Perhaps the secretary of the Board could respond? Should they be passed to Chair for consideration? Discussion-Should correspondence go directly to chair and copy to clerk then board respond as a board?

Peter Merrill moves to  adopt a process that all correspondence to a  Board member go direct to clerk, making sure information goes to chair and Superintendent to deal with appropriately.

Kevin Christie seconds. A unanimous verbal vote 4 yes 0 no (PN not at vote) passes the motion.


Athletic Code of Conduct Process Clarification-Mr. DeBalsi reports, Nicole Mace received a complaint from a community member. The complaint involved issues with handling athletic code subcommittee meetings and the open meeting law.

Discussion-focus groups

Mr. Keane moves to clarify the definition of subcommittee for code of conduct process, clarification substitute focus group from original wording. Kevin Christie seconds. A unanimous verbal vote 4 yes 0 no (PN absent for vote) passes the motion.



Subcommittee/Liaison Reports-

  • Policy-organizational meeting-bullying language is first!! Also, meetings are warned on web site, agendas are posted 3 days before the meeting, minutes are posted also
  • Negotiations-next meeting is the 28th,
  • Consolidation-Mr. Christie and Mr. Merrill have clarified their meeting requirements
  • HCC-Lori Dickerson reports, October 26th is the quarterly meeting held at VA, this would also be a good forum for Act 46
  • Select Board-Paul Keane reports, WABA road funds were discussed and learned communication is key!! Valuable exchange of people
  • HACTC/RAB, Tom DeBalsi gave update to include the new STEM  program at HACTC

                                Tentative Schedule of Annual Town/School Meetings-Jan 4th could be an issue for turn out     


  • Consent Agenda-Minutes - Regular Meeting 9-9-2015

Peter Merrill moves to accept as presented- Paul Keane seconds. A verbal vote of 5 yes 0 no passes the motion.


  • Appointments and Resignations-appointment of  Sheila Hanlin speech & language


  Incidental Information – October 22 & 23 at Lake Morey is the scheduled VSA conference. Board members need to let Mr. DeBalsi know if they want to attend.

October 20th the State will host the AOE meeting in the HHS Library! The Secretary of Education will be here to discuss state issues.


Discussion of Future Items for Board Consideration-

Mr. Keane would like to discuss a policy no child is hand cuffed in Hartford, due to recent media releases.

9:43 PM Peter Merrill moves to go into Executive Session to discuss compensation. Paula Nulty seconds. A unanimous verbal vote passes the motion 5 yes 0 no. Carol Bagley is invited to join ES. Peter Merrill moves to enter ES, Paul Keane seconds. A unanimous verbal vote passes the motion 5 yes 0 no


9:58 Board comes out of ES, no action taken. Peter Merrill moves to adjourn, Paul Keane seconds. A unanimous verbal vote passes the motion 5 yes 0 no




Draft Respectfully Submitted

Carol Bagley