July 17, 2019

HSB Meeting Minutes August 10, 2016

DATE: 08-13-2016

Hartford Board of School Directors
School Board Meeting Agenda
August 10, 2016 @ 7:00 pm
**** Superintendent of Schools Office ****

School Board Members Present: Lori Dickerson, Peter Merrill, Nancy Russell, Paula Nulty (over the phone)

Administrator Present: Tom DeBalsi

1.  Call to Order: Lori Dickerson calls the meeting to order at 7:00 pm.

2.  Consent Agenda

  • Minutes - Regular Meeting 6-22-2016: No changes

  • Special Meeting 7-20-2016: These minutes are tabled until next meeting when Kevin Christie is present.

  • Accept Resignations and Nominations: None

  • Peter Merrill moves to accept the consent agenda as presented. Nancy Russell seconds. A unanimous verbal vote passes the motion (4 yes, 0 no).

3.   Changes, Additions and Approval of Agenda: None

  • Peter Merrill moves to accept the agenda as presented. Nancy Russell seconds. A unanimous verbal vote passes the motion (4 yes, 0 no).

4.   Public Comments relative to items not on the Agenda: None

5.   Items Requiring Board Discussion and Possible Action:

  • Town and School Charter Review Commission

    • Charge, Composition and Amendments and Other

      • Lori Dickerson reviews that the charter to be presented at the special election (November 7) is the same as what was voted and passed in March.  The charter committee is reforming; the selectboard and school board will each choose one member of their respective boards and two members of the public to the committee, with an final member jointly appointed. She clarifies that the committee will work to remove redundancies on the charter.

      • Tom DeBalsi reminds the board that the the floor meeting has been eliminated. If the budget fails, the change would be that the issue would not be brought to the floor meeting to be voted on.

      • Peter Merrill moves that the Town of Hartford School Board, in coordination with the Selectboard, form a Charter Review Commission. That the composition shall be constituted of seven members comprised of one School Board Member, two School Board appointees, one Selectboard Member, two Selectboard appointees, and one joint appointee. That the working charge of the commission be to process previously made Charter revisions and recommendations into a revised charter to present to both the Harford School Board and the Hartford Selectboard no later than November 25, 2016, giving special attention to the 2nd Charter Commission’s Memo dated 2/17/13, the issues to be reviewed should include:

      1. Elimination of duplication with Vermont State Statute

      2. Modification of Town Meeting Cycle to eliminate Floor Meeting

      3. Other amendments, at the discretion of the Commission

      4. Any modifications recommended by the School Board

        and to communicate with public about the recommendations as appropriate at public forums. Nancy Russell seconds. A unanimous verbalvote passes the motion (4 yes, 0 no).

  • Peter Merrill moves that the School District of the Town of Hartford, Vermont, hereby moves, pursuant to 24VSA123A-201(f) of the Town Charter, that a Special Joint Town/School District Meeting be called for Australian Ballot voting on November 8, 2016, in order that the Charter changes approved by the voters in the last Town Meeting Australian Ballot voting, but not passed by the legislature because of a procedural flaw, may be considered again by the voters. A copy of the proposed Charter amendments as proposed is attached (new language is underlined and deleted language is in [brackets]) and will be on file for inspect by the public in the Town Clerk’s office. Nancy Russell seconds. A unanimous verbal vote passes the motion (4 yes, 0 no).

  • Vermont Education Health Initiative (VEHI) By-laws Petition

    • Tom DeBalsi explains that the five member board is comprised of the superintendent, business manager, a school board member,  and two NEA members, who are teachers. One of the NEA positions is expiring and there is a petition for that spot to be filled by another school board member. He explains that someone from the school board association would have expertise for bargaining for health and dental insurance in terms of knowledge of school boards (salary, benefit information).

    • Peter Merrill is concerned that the board will lean more favorably in the school board’s direction with the replacement of the NEA member with one from the school board. There needs to be fairness and awareness of how teachers are treated by the system. He believes that filling the spot held by a school board member with a person from the Vermont School Board Association could maintain the current power structure while addressing concerns about subject matter experts.  

    • Paula Nulty moves to authorize Lori Dickerson as the designee for the School Board to sign the petition for health and dental insurance. Nancy Russell seconds. A verbal vote passes the motion (3 yes, 1 no).

  • Summer Projects and School Opening Update

    • Tom DeBalsi shares that the WRS work will be completed next Tuesday. The new roof over the main building, repaired trusses, insulated attic, repainted/repaired exterior trim, repaired exterior stairs railing, new floors, rebuilt back entry, rebuilt front ramp, and repainted classrooms were all done under budget. He thanked everyone who worked on that project.

    • Tom DeBalsi shares that the work on the middle school foundation and paving are complete, and the railing will be done next week. The new air conditioned space at the Regional Resource Center is almost complete. There is one more summer of work there for the kitchen.The tennis courts were resurfaced with money from an anonymous donor.

    • In the Fitness Center, 70 lockers are being assembled this and next week. Lori Dickerson suggests an open house on a weekend. Tom DeBalsi will look into possible dates and follow up.

  • Tom DeBalsi also mentions the August 23 celebration at DBS on the first day teachers are back. Breakfast is from 7:30-8:00 am with the awards beginning at 8 am. There will also be performances from the Hartford Performing Arts Center students and the band camp.

  • Subcommittee/Liaison Reports

    • Policy

      • Peter Merrill would like to address the appropriateness of a policy subcommittee. During the retreat, the School Board learned that the setting of policy by school district should be the superintendent office’s jurisdiction. He would like to discuss disbanding this committee and transferring that work to the superintendent's office.  

    • Negotiations

      • Lori Dickerson and Tom DeBalsi share that there is a meeting set for August 23 at 4:30 pm with support staff and teachers to set ground rules and a meeting schedule.

    • Consolidation

      • Peter Merrill reports that he and Kevin Christie met with Windsor and it was agreed that Windsor would be in touch when things are more settled on their end.

    • HCC

      • Nancy Russell shares that the food program is in week seven. The program discovered that over 70 adults are using the program in addition to hundreds of children. There is $2000 let over in the budget and Springfield Auto has already raised $3000 for the program this week with their fundraiser. She can’t thank them enough for their support and the support from the local community. There will be a quarterly forum in October.

      • Tom DeBalsi shares that the program is moving to the Listen Center for the next week.

    • Select Board

      • Lori Dickerson shares that there is concern around the language of a motion around a solar project.

    • Partnership

      • Peter Merrills mentions that there is some conversation about a joint summer program across school districts next year. Tom DeBalsi reports that Nelson Fogg, Roy Hathorn, and Noel Bryant joined Lebanon staff for a two-day professional training.


6.  Executive Session will be needed for the consideration of a legal matter.

7:46 pm Peter Merrill moves to hold an executive session for consideration of a legal matter. Nancy Russell seconds.  A unanimous verbal vote passes the motion (4 yes, 0 no).

7:46 pm Peter Merrill moves to enter into an executive session for consideration of a legal matter.  Nancy Russell seconds. A unanimous verbal vote passes the motion (4 yes, 0 no).

7.  Incidental Information

  • Discussion of Future Items for Board Consideration

    • The board would like to discuss the disbanding of  the Policy Subcommittee.


8.  Adjournment

The board came out of executive session at 8:58 pm with no action taken.

8:58 pm Peter Merrill moved to adjourn. Nancy Russell seconded.

Draft Respectfully Submitted 8/13/2016

Hannah Prescott