July 20, 2019

HSB Meeting Minutes for September 28, 2016

DATE: 09-29-2016

Hartford Board of School Directors
School Board Meeting Agenda
September 28, 2016 @ 6:30 pm
Superintendent of Schools Office

School board members present: Lori Dickerson, Kevin Christie, Peter Merrill, Nancy Russell, Paula Nulty  

Administrators present: Tom DeBalsi, Noel Bryant

1.   Call to Order: Lori Dickerson calls the meeting to order at 6:32 pm.

2.   Public Comments:

  • Kevin Christie speaks to the success of Hartford’s first Patriot Night for the HHS football team.

3.   Changes, Additions and Approval of Agenda:

  • Peter Merrill moves to approve the agenda as amended with the addition of a second reading of B/SR 5. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

4.   Consent Agenda:

  • Minutes - Regular Meeting – 9/14/2016

                            Special Meeting - 9/26/2016

  • Peter Merrill moves to accept the consent agenda with the changes made to the regular meeting minutes from 9/14/16 . The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

5.   Items Requiring Board Discussion and Possible Action:

  • Second Reading of Monitoring Schedule from B/SR 5

    • Peter Merrill moves to remove the monitoring schedule from B/SR 5. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).

  • Policy EL 9.4 Communication and Support to the Board – Incidental Information

    • Tom DeBalsi reports on the completion of the first round of the STAR assessment administration, that tomorrow is the date for the official enrollment count, that the WRS renovation is complete, and that he is currently obtaining estimates for upcoming projects.

    • The board discusses the favorable reports in the paper about academic progress of students at DBS and WRS as well as Rebecca Lallier being one of five finalists for counselor of the year nationwide.

  • Policy GP 3 Board Job Outcomes

    • The Charter Committee is being formed jointly with the Selectboard. Nancy Russell, Russell North and Eric Michaels are nominated to be the board appointees. The Selectboard has nominated Scott Johnson and F.X. Flinn for the committee.  The Selectboard nominated Gail Ottman as the joint appointee.

    • Peter Merrill moves that the board appoint Nancy Russell, Russell North and Eric Michaels to the Chart Committee and that Mrs. Ottman be the joint representative. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).


6.  Policy Governance Discussion and Training

  • Jim Fitzpatrick takes the board through example monitoring reports and methods to review them as well as hypothetical situations and how to approach those according to policy governance. Board members should have the monitoring report materials to read prior to the meeting.

  • If there is noncompliance due to a lack of data, a realistic plan and timeline for reaching compliance will be presented with that monitoring report. During incidental reporting throughout the year, the superintendent may report noncompliance and a plan to reach compliance.

  • Future school board agendas should read “Public comments” instead of “Public comments relative to items not on the agenda.”

  • The policies drive the agenda.

  • The board discusses concerns about being able to address the community outreach scheduled for the second meeting of each month. However, since the district’s Ends Policies are already created, the board can focus on policy governance and possibly meet only once a month.

7.  Meeting Review/Evaluation and Agenda Planning

  • Police recognition for the Adopt-a-School program


8.  Adjournment

8:43 pm Peter Merrill moves to adjourn. The motion is seconded. A unanimous verbal votes passes the motion (5 yes, 0 no). The meeting is adjourned at 8:44 pm.

Draft Respectfully Submitted

Hannah Prescott 9/28/16