March 23, 2019

HSB Minutes 1-9-2019


DATE: 01-13-2019

Hartford Board of School Directors

School Board Meeting Minutes

January 9, 2019 @ 7:00 pm

Hartford Town Hall

 

Board Members:  Peter Merrill, Michelle Boleski, Russell North, and Kevin Christie (by telephone tie-in)

Administrators:  Tom DeBalsi, Noel Bryant, and Jim Vezina

1.  Call to Order – Russell North called the meeting to order at 7:01 PM

 

2.  Public Comments -None

 

3.  Changes, Additions and Approval of Agenda-

  • Russell North indicates that the B/SR 3 Monitoring Report does not need to be on tonight’s agenda.
  • Peter Merrill moves to approve the Agenda with the 1 correction. Michelle Boleski seconds. A unanimous verbal vote passes the motion.

                 

4.  Consent Agenda-

Minutes- Regular Meeting 12-12-2018

  • Leave request: Wendy Teller, Speech and Language Pathologist at the Dothan Brook School, has requested a one-year leave for next year.
  • Peter Merrill moves to approve the Consent Agenda.  Michelle Boleski seconds.  A unanimous verbal vote passes the motion.

 

5.   Items Requiring Board Discussion and Possible Action

Policy EL 9.4 Communication and Support to the Board – Incidental Information

2019-20 Budget – Final Approval

  • Noel Bryant shares a few acclamatory remarks from the Regional Board of Directors of Curriculum that came to Hartford High School to check out running programs.
  • The Superintendent reports on the lockout on Monday at 2:30pm.  He is looking into glitches experienced during the process of notifying parents of the emergency.
  • No changes have been suggested for the 11/28/19 draft of 2019-20 calendar.  Peter Merrill moves to approve the calendar for the 2019-20 school year.  Michelle Boleski seconds.  A unanimous verbal vote passes the motion.

 

Policy EL 5 Financial Planning and Budgeting

2019-20 Budget – Finalize FY20 Budget

  • Jim Vezina presents proposed final budget amount as $39,316,173, a slight decrease form last draft.  Vezina explains slight change due to two numbers received from the state DOE: Equalized Pupils and the Common Level of Appraisal (CLA).  The Equalized Pupils came in at 1406.56, lower than anticipated and the CLA decreased from 96.55% to 95.78%, advantageous to Hartford homeowners.
  • Four items are presented as the Superintendent’s suggestions for additional line items to the FY20 budget are presented: Expansion of Foreign Language [75k]; additional remedial teachers for math and reading [150k] ; upgrading restrooms at the High School [100k]; and replenishment of construction reserve account.  Cumulative impact of these are considered.
  • Peter Merrill moves to increase FY20 budget to include language programs at the elementary schools, additional remediation program, and adding 100k to the construction reserve for contingencies with the understanding that if there are no emergencies, these funds will be used to renovate the High School restrooms.  Michelle Boleski seconds.  A unanimous verbal vote passes the motion.
  • The comprehensive audit report is now available on the website.

 

 

 

Policy GP 9 Governance Investment

        Independent Auditor’s Report

  • Jim Vezina provides a synopsis of the auditor’s report and highlights accomplishments.

 

Policy EL 2 – Relationship with Students, Parents and Community

        Town/School Meeting Cycle Planning and Presentations

  • Superintendent reviews upcoming required meetings that fulfill statutory requirements.

 

Town/School Committee Members Recruitment

  • The Selectboard is still looking for individuals to join the Town Meeting Committee.

 

Approve and Sign Town Meeting Warnings and Related Documents

  • The Superintendent reviews the Annual Warning for the March 5th voting by Australian Ballot, by which town will be voting on elected officials, school budget, bond for Wilder School, and the purchase of real estate next to the Superintendent’s office.
  • After extensive due diligence and discussion, the Wilder School Building Committee has generated a proposed budget of $5.4 million for the renovation.  Peter Merrill moves to approve the renovation at a cost of $5,427,368.  Michelle Boleski seconds.  A unanimous verbal vote passes the motion.
  • The Superintendent presents the proposed formal language for the Annual Warning.  Peter Merrill moves to approve the Annual Warning as presented.  The motion is seconded.  A unanimous verbal vote passes the motion.
  • The Superintendent presents Declarations 1 and 2 with respect to the renovation of the Wilder School and purchase of the building adjacent to the district office.  Peter Merrill moves to approve the declarations.  The motion is seconded.  A unanimous verbal vote passes the motion.
  • Resolution for the Wilder School Bond:  Peter Merrill moves to approve Certificates 1 and 2 with respect to the Wilder School and the purchase of the property adjacent to the Superintendent’s office.
  • Approval of Official Ballot for Two Bond Items: Peter Merrill moves to approve the official ballot.  Michelle Boleski seconds.  A unanimous verbal vote passes the motion.
  • Peter Merrill motions to accept the notice to the Clerk of documentation as pertains to the upcoming voting cycle.  Motion is seconded.  A unanimous verbal vote passes the motion.
  • Peter Merrill motions for a recess for corrections to be made to Meeting Warning.  Motion is seconded.  A unanimous verbal vote passes the motion.

Meeting is recessed at 8:37pm.

Peter Merrill moves that meeting be reopened.  Motion is seconded.  A unanimous verbal vote passes the motion.

The meeting is reopened at 8:53pm.

  • Meeting Warning and related documents are signed.

 

Monitoring Reports

Policy GP 7 Board Committee Principles (North)

  • Russell North evaluates the Board to be in compliance.  Peter Merrill moves to accept the monitoring report as presented.  A unanimous verbal vote passes the motion.

 

Board Member Committee Reports

▪        Hartford Community Coalition (Russell) – No report.

▪        Regional Advisory Board (Boleski) – No report.

▪        Manifest Approval (Christie) – On track.  The process is working well and auditing report will attest to this.

▪        Racial Inequity and Inclusion (Boleski, Russell) – No report.

▪        Policy Review (Merrill) – No report.

▪        Sister City Update (Boleski) – Sister City is preparing to give a presentation for the Selectboard soon.

▪        Wilder School Building Study Committee (Merrill) – No additional information.

▪        Negotiations (Christie, North) – Group came to consensus to maintain status quo as pertains to Hartford benefits.

▪        Selectboard Liaison (North) – No report

▪        Social Media and Community Engagement (North) – Monday meeting following was largest to date.  There will be several more posts to reflect most recent activity.

 

6.   Meeting Review/Evaluation and Agenda Planning

Next Meeting Agenda

  • Schedule auditor again
  • Monitoring report by Superintendent in conjunction with auditor’s report.
  • Executive Session to refresh Board Members on process for Superintendent’s evaluation

Meeting Evaluation:  Peter Merrill completed the meeting evaluation. The meeting was deemed to be satisfactory.

 

Peter Merrill made a motion to adjourn at 8:54pm. All in favor.

 

Next Regular School Board Meeting is Wednesday, January 23, 2018 at 7:00 PM at the Hartford Town Hall

 

 

Parking Lot Items:

Superintendent’s recommendations for excess funds in budget

Redrafting language in governance materials

Joint Select Board/School Board Meeting (Spring time frame)

Harassment and bullying prevention education for staff

Redrafting of language in monitoring report

 

 

Submitted by Amy Shaw 1/11/18