May 27, 2019

HSB Minutes 2-27-2019

DATE: 02-28-2019

Hartford Board of School Directors

School Board Meeting Agenda

February 27, 2019 @ 7:00 PM

Hartford Town Hall


Administration present: Tom DeBalsi, Noel Bryant

School Board Members present: Russell North, Kevin Christie, Nancy Russell, Michelle Boleski

Student Representatives present: Majd Abdelghani, Abigail Koff


  1.  Call to Order: The meeting is called to order at 7:01 pm.


  1.  Public Comments: None.


  1.  Changes, Additions and Approval of Agenda: None


  1.  Consent Agenda


  • Minutes
  • Regular Meeting 2-13-2019
  • Appointments, Resignations, Leave Requests


    • Kim Moreno is nominated for the position of director of special education with a one year probationary contract.
  • Russell North moves to accept the consent agenda. The motion is seconded. A unanimous verbal vote passes the motion (3 yes, 0 no).


  1.   Items Requiring Board Discussion and Possible Action


  • Policy EL 7 Asset Protection
  • Solar Energy Project Update


        • Joel Stettenheim from Norwich Solar Technologies discusses the upcoming solar project. He describes the many educational opportunities for schools and the community and looks forward to working with teachers and students.
        • He explains the net metering agreement: the owner of the system gets a 30% tax credit and provides power to the school at the discount. Power will either be sourced from the West Fairlee or Springfield arrays.
        • Currently, the Upper Valley Aquatic Center has excess credits and the district is able to take advantage of those.
        • There is a 500 kilowatt cap per-customer and the topic is currently being discussed in the legislature.


  • Policy EL 9 Communication and Support to the Board – Incidental Information


      • Noel Bryant met with the parent advisory committee around the new elementary report card format. A future meeting will be focused on developing a survey to obtain parental feedback around the report cards.
      • At the elementary schools, there were grade-level meetings to look at performance indicators and begin the revising process. Noel Bryant will meet with the high school teachers on Thursday 2/28 and with the middle school teachers in March. The science indicators have already been reworked.
      • There is an increase in the population of English language learners. In order to be in compliance with federal regulations, the district has hired a translation company, which provides translation services over the phone, and also has a person in the area for in-person translations. There is also a need for document translation.


  • Policy EL 2 – Relationship with Students, Parents and Community
  • Student Representatives Report


        • The board watches a video about CrossFit Swirl, the new program offered through the fitness center at Hartford High School.


  • Town/School Meeting Cycle Planning and Presentations: The last presentation is on Saturday 3/2. Other committees will be presenting and will have members present to answer questions.  
  • Wilder School Renovation
  • Adjacent Property Presentation
  • Budget
  • GP 3 Board Job Outcomes
  • 2nd Read and Review of Naming Policy


        • Language that had been added about the process to remove a facility’s name was shared.
        • The policy will be read again during the first March meeting.


  • Policy EL 5 Financial Planning and Budgeting
  • Reserve Accounts Recommendations


        • Jim Vezina discusses rebalancing the reserve accounts. The surplus funding is $1,560,000 and availability is important for cash flow. The recommendation is to transfer funds into the construction reserve fund, the systems repair reserve fund, and the vehicle replacement fund.
        • Kevin Christie moves that the board supports the recommendation of the superintendent to transfer the funds. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).


  • Monitoring Reports
  • GP 5 School Board Chair’s Role


        • Kevin Christie reviews the chair’s role. He finds the board’s current and previous year’s performance in compliance and provides evidence.
        • Nancy Russell moves to accept the monitoring report on the GP 5 School Board Chair’s Role. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no).


  • Board Member Committee Reports
  • Hartford Community Coalition (Russell): None
  • Regional Advisory Board (Boleski): None
  • Manifest Approval (Christie): There have been a number of HSA/HFA payments since the last meeting. A payroll manifest was done yesterday.
  • Racial Equality Committee (Boleski, Russell): The committee met on Friday and talked about sub-committees. The Quechee Library had a talk about March: Book One by John Lewis.
  • Policy Review (Merrill): The Naming Policy is being worked on. The committee will be working on the prevention part of the employee harassment and bullying policy.
  • Sister City Update (Boleski/Russell): There will be a coffee committee on Saturday and they want to arrange to present at a school board meeting.
  • Wilder School Building Study Committee (Merrill): The committee is preparing for Saturday’s presentation.
  • Negotiations (Christie, North): The next meeting is tomorrow February 28.
  • Select Board Liaison (Russell, North): None
  • Social Media and Community Engagement (North): The video from tonight about the CrossFit Swirl program will be added to the board’s social media outlets.



  1.   Meeting Review/Evaluation and Agenda Planning


  • Next Meeting Agenda/Parking Lot Items


      • The March 13 meeting will feature board reorganization with voting for the chair and vice-chair.
      • The maintenance plan might be ready for the next meeting.
      • The high school, HACTC, and the middle school will present on their ends policies at the next meeting.
      • The monitoring reports for B/SR 1 and GP 1 will be presented at the next meeting.


  • Meeting Evaluation


    • Michelle Boleski evaluates the board’s performance during tonight’s meeting.


  1.  Adjournment


8:54 pm Nancy Russell moves to adjourn. The motion is seconded. A unanimous verbal vote passes the motion (4 yes, 0 no). The meeting is adjourned at 8:54 pm.

Draft respectfully submitted 2/28/19 by

Hannah Prescott