May 23, 2019

Draft HSB Minutes 5-8-2019


Hartford Board of School Directors

School Board Meeting

May 8, 2019 @ 7:00 pm

Hartford Town Hall


Members present:

Tom DeBalsi

Noel Bryant

Kevin Christie, arrived at 7:15

Peter Merrill

Russell North

Nancy Russell

Michelle Boleski

Abigail Koff


1.  Call to Order  

The meeting was called to order at 7:01 by Mr.North.


2.  Public Comments  

None


3.  Changes, Additions and Approval of Agenda

Two students will be presenting their Capstone projects.

Table EL9, Maintenance report

Moved by Merrill, seconded by Russell to approve the corrected agenda, motion carried.


4.  Consent Agenda

    Minutes

` Regular Meeting 4-24-2019

#5, EL9, superintendent reported HHS Honor students...

Appointments

Emma Woodruff, MMS

Patrick Underhill, MMS

Brycen Nardone, WRS

Carl Speer, HACTC

Erica Snyder, MMS

Gregory Balsam, HHS

Alyson Mack, MMS

Erica Rogstad, SpEd

Keri Bristow, OQS

Kristen Mock, DBS

Natalie Chabut, Elementary Spanish, WRS/DBS

Kathleen Grady, WRS

David Ballou, MMS

Resignations

Beth Garfield

Meg Roylance

James Chartrand


Moved by  Merrill, seconded by Russell to approve the consent agenda, welcoming the new staff and wishing those leaving thank yous, motion carried.


5.   Items Requiring Board Discussion and Possible Action

Policy EL 9 Communication and Support to the Board – Incidental Information

End of the School Year Activities and Expectations
HHS Exhibition night, May 16th

Awards night, HACTC, May 21, 6:30 Lebanon Opera House

HHS Awards night, June 2, 6:30, HHS Gym

HSD Retirement, June 5, 3:30, HHS Cafe

8th Grade Graduation, June 6, 7:00, HMMS

HHS Graduation, June 7th, 7:00, HHS

Board Training on public engagement, TBD

Combined Select Board meeting, TBD

FIrst Board Meeting, August 14, 2019, 7:00

Ms Bryant reported that she saw the MMS play, it was fabulous, many talented students.

Staff Collaboration Survey
HEA leadership and the superintendent are working on a survey for staff, results will be shared with the board when completed.

Lori Dickerson Bench Dedication
The bench is completed and ready for installation the end of May or early June. A commemorative plaque will be placed in the middle section on the bench honoring Mrs. Dickerson’s six years on the board. There will be a dedication ceremony.

Maintenance Plan
Tabled

 

 

 

Policy EL 2 Relationship with Students, Parents and Community

Student Representatives Report
Abigail reported, May 16th is Exhibition night at HHS, there are some great projects, last Friday, HHS band and choir attended Music in the Park at Six Flags New England, both won, a student also won for his solo.

Abi Lowe reported on his Capstone project, “Improving Athletics Performance at Hartford High”, he created assessments for students to monitor their performances, he created specific exercises to help improve aspects that could impact performance, he shared psychological exercises that he uses, his hope is that other athletes will continue to use his information.

Jack Duranceau shared his Capstone project “Processing Astrophysical Data”, he created written and video tutorials to post on his website, he studied the technology of Astronomy, he made a telescope, he worked with data from the Northern Skies Observatory, he was able to take extra science sources.

Bloodborne Pathogen Exposure Control Plan
The board reviewed the plan.

Is the a need for feedback more than annually?

eye washing stations in listed locations, only high school art room and not elementary art rooms?

P 9, each building would fill in the handwashing locations Monitoring Reports:

GP 8 Board Committee Structure
Mr. Merrill read the report by Mrs. Russell, she found the board in compliance of GP8, noting the evidence she used.

Moved by Merrill, seconded by North to accept the monitoring report, motion carried.

EL 2 Relationship with Students, Parents and the Community
Mr. DeBalsi shared his EL2 monitoring report, noting evidence, he feels the district is in compliance.

Moved by Merrill, seconded by North to accept the superintendent’s monitoring report, EL2 Relationship with Students, Parents, and the Community, motion carried.

 

Policy GP 3 Board Job Outcomes

Board Member Committee Reports
Select Board Liaison (North, Russell)
VA Cutoff bridge, 2023 construction

two roundabouts, 2020 construction

Mr. DeBalsi will meet with VTRANS engineers about the traffic flow and stop lights along route 5.

Racial Equality Committee (Boleski, Russell)
met last Wednesday, TJ Donovan will come to Hartford to speak, Ms. Boleski is working on a resource guide for website for educators, possibly adding a student liaison(would require a change in the charge of the committee), proposals are due May 13th to the Town Manager,  there are some applicants

Sister City (Boleski, Russell)
Mr. DeBalsi reported that the committee did get the address of the potential exchange school, Mr. DeBalsi is drafting a letter to them.

Social Media and Community Engagement (North)
Mr. North reported that Mr. Heavisides is working on this, there will be more work over the summer.

Wilder School Building Study (Merrill)
The committee met today, finalizing plans for design, July 2020 completion target. Mr. Christie will ask the historical preservation people to contact Mr. DeBalsi about potential monies available. The lot will be redesigned to accommodate any fire truck traffic.

Hartford Community Coalition (Russell)
Food program begins June 17th, working at the WRS, Springfield Auto is supporting this.

Regional Advisory Board (Boleski)
Mr. DeBalsi attended the student portfolio presentations, Ms Boleski reported from the last meeting minutes, changes in credits for students at HACTC, SRED visit-final report will be available soon, 2021 budget proposal will include student expenses to their National competitions

Manifest Approval (Christie)
Mr. Christie requested a reorganizational meeting between the district business staff, the town business staff, and the new treasurer, the meeting will be 5/9/19, 11:00.

Thank you to Linda Nash for her work with the HRA health reimbursement account.

6.   Meeting Review/Evaluation and Agenda Planning

- Next Meeting Agenda/Parking Lot Items

combined meeting with Select Board, date, topics, location

date for board retreat, use of facilitator?, community engagement

 

- Meeting Evaluation

The meeting evaluation was completed by Mr. Merrill. He found the meeting to be satisfactory.


7. Executive Session

Moved by Merrill, seconded by North to enter Executive Session,  c. (3) the appointment or employment or evaluation of a public officer or employee, provided that the public shall make a final decision to hire or appoint a public officer or employee in an open meeting and shall explain the reasons for its final decision during the open meeting; I further move that the Board enter into Executive Session to discuss the evaluation of a public employee under the provisions of Title 1, Section 313(a) (1) of the Vermont Statutes.

Motion carried, the board entered Executive session at 8:40.

Returned to Public Session at 9:31. Peter Merrill made a motion to make the base pay of the Superintendent $139,768.14. The merit pay will be generated once the correct percentage is calculated and will not exceed $4,737.44. The motion was seconded by Nancy Russell. All in Favor

8. Adjournment

Motion by Peter Merrill, seconded by Russell North to adjourn at 9:32.

 

Respectfully submitted,


Cherrie Torrey, recorder


Next Regular School Board Meeting is Wednesday, May 22, 2019 at 7:00 PM at the Hartford Town Hall