August 13, 2020

HSB Minutes 5-13-2020


Hartford Board of School Directors

School Board Meeting Minutes

May 13, 2020 @ 6:00 PM


Members Present:                Administrators Present:

Kevin Christie                    Tom DeBalsi

Peter Merrill                    Noel Bryant

Nancy Russell                    Doug Heavisides

Russell North                    Nelson Fogg

Michelle Boleski                    Jeff Moreno

Katie Trombley                    Kim Moreno

                            Erica Rogstad


This meeting was conducted in accordance with the 

Revised Vermont Open Meeting Law with electronic participation.


1.  Call to Order 

The meeting was called to order by Mr. Christie at 6:00 PM. He referenced the zoom link for public use.


2.  Public Comments  

The public was invited to attend this meeting,  https://zoom.us/j/96650287813 or by phone (415) 762-9988,  room id: 966-5028-7813#. No one from the public commented.


3.  Changes, Additions and Approval of Agenda

    Moved by Mr. Merrill, seconded by Mr. North, to approve the agenda as presented, motion carried.


4.  Consent Agenda

Minutes - Regular Meeting 4-22-2020

Appointments, Resignations, Leave Requests

Retirements:

Rick Clavelle, RRC, 42 years!


Appointments:

Katherine Demers, Sped, OQS

Robert Palmer, HACTC

Stacey Lober, HHS 

Ariana Keenan, RAP

Rebecca Hufford, WRS

Jenevieve Johnson, HACTC

Marcia Davis, WRS

Zoe Tsangalis, WRS

Jennifer (Michelle) Farrar, MMS

Sierra Benson, DBS

Dan Rivers, RAP

Jill Olson, MMS English

Cody Tancretti, Independent Learning Center, HHS

Anne Marie Hall, MMS Counselor

Halleck Pogue, ILC, HHS


Moved by Mr. Merrill, seconded by Mrs. Russell, to accept the consent agenda, welcoming the new employees and thanking Mr. Clavelle for his many years of service, motion carried.


    5.   Items Requiring Board Discussion and Possible Action

Policy EL 2 – Relationship with Students, Parents and Community

    CATV – Board Chair, Executive Director Update   

Mr. DeBalsi introduced Peggy Allen, Chair of CATV Board, they are looking for space within a district building for their office. He spoke in favor of this and sees many benefits of this relationship. Ms. Allen thanked the board for their time. She shared the recent changes in their budget due to the City of Lebanon pulling out of their arrangement. They have given their 6 month notice to their current landlord, and will be looking for a new space to transition into over the summer and be fully functional by October.

Doug Heavisides described how CATV serves the HACTC. He said there is space at the center to host their office. The CATV mission statement matches with the center’s and the high school’s mission statements. He feels that having them in the building would benefit all. The district will draft a Memorandum Of Understanding for all to review. He invited them to visit the center to view the potential space.

Mr. Merrill asked about the appropriate indemnifications, the potential for video/media classes/clubs for HHS or HACTC students, and thinks it’s a great idea.

Other board members spoke in favor of the district housing the CATV office. Having clear expectations in the MOU will be important. Katie asked if students would be able to use the equipment, currently the public is able to come into their office and use their media.

Moved by Mr. Merrill, seconded by Mrs. Russell, to approve in principle the idea of providing space to CATV and authorize the creation of  a working group to include members of the board, administration, and CATV to further explore the details, motion carried.

Student Representative Report

Katie reported:

Governor Scott will be lifting some of the limitations, groups of less than 10 and using social distancing, students have been visiting with friends, improved students’ quality of work.


Policy EL 9 Communication and Support to the Board – Incidental Information

    Superintendent Report 

Mr. DeBalsi reported:

Friday, May 15, noon, district wide school parade, meeting at the schools and follow the bus routes to see the students, busses will lead, cars will follow
Reopening using the governor's orders, VOSHA compliant, bring back some staff shortly
Graduation plans, waited for the announcement from AOE, not much guidance, local superintendents met to see what is possible, meeting with HHS administrators to develop the plan
Plan for closing this June, collecting technology tools, families collecting student materials safely
Administrators will review what has been done and make a plan for the future, unsure what September will look like
Statewide superintendents are working together on: professional time with staff, school meals over the summer, Fall attendance, summer programs, FY 21 spending, instructional options in the Fall, pre-k programs, licensing requirements, employee management (pay/benefits), health needs, PPE for everyone, special ed reimbursement, transportation, fall/winter sports, FY22 budget development
Wilder School, back to work full strength, lost 6 weeks, closure may put us back 4 weeks,  both programs could stay in their current places for another month, moving in the fall will be difficult
VENTURES will use WABA and HHS, they will have to have groups of 10 or less, they have been in contact with the district, they need to follow state safety guidelines
HMMS roof project going forward this summer

    COVID – 19 Overview - Updates and Communication

    Mr. DeBalsi noted this would be a regular agenda item. See notes above for information.


    Women’s Lacrosse Protective Gear - Discussion

        Mr. DeBalsi opened that after reading much about this, it may not be Hartford’s decision but is a league decision. If Hartford had different rules, other districts’ players would be impacted. Mrs. Russell shared her concerns about our student athletes’ safety. Currently the girls are not required to wear protective gear. She noted the need to be proactive. She gave the example of when wearing seatbelts was first initiated, people didn’t think they were necessary, look at the research we have now. Mr. Christie invited Jeff Moreno to speak, he welcomed specific questions. Katie spoke about the need for it to be a league rule and that if students wore protective gear they may become more aggressive and therefore causing more harm. The district follows the National Federation of High Schools, VPA also follows all those rules. Mr. Moreno said safety of students is a priority at Hartford, there are trainers at most sporting events. Changes to expectations and rules for sport safety happens often, there may be changes to other teams soon.

        Mr. Moreno said he could send a request to the VPA to see if they had any information about changes.


6.   Monitoring Reports

The Annual Ends Monitoring Report Presentations

Ms. Bryant shared her screen for the reports. This year the district is in year 3 of the Continuous Improvement Plans. Building administrators added their information. She shared the district CIP for beginning next year, noting that each school will have their own plan.

Student goals and action plans match. There have been three district action plan goals: proficiency and personalization, data collection system, social emotional learning. 

Kim Moreno, Director of Special Education, spoke about student social emotional learning. District and building level training has helped to address student needs. There is (or will be next year) additional support in the building to address student needs.

- Hartford Area Career and Technology Center

Doug Heavisides, Director of HACTC, shared information about individual student centered learning plans, data of their programs, and how they are working to improve student social emotional learning. He highlighted many of the center’s student happenings.

He talked about how they use the Perkins funds at the center.

- Hartford High School Ends

Nelson Fogg, HHS Principal, spoke about the high school program. Students develop a learning plan in ninth grade that is focused on owning their own learning. This year all seniors will hold conferences highlighting their growth over the four years. Data is collected through a variety of assessments. There will be a new data team next year. Improving student social emotional learning is addressed through Advisory, H-Term, and the Independent Learning Center. 

The NEASC ten year review will be in 2022. They have started the process by surveying students and families.

-Counseling Programs 

Ms. Bryant invited Mr. Heavisides and Mr. Fogg to share the focus and mission of their counseling departments. At HACTC the counseling coordinator gets to know the students and works with sending schools to support students. At HHS the counselors support students with their PLP, provide students in crisis, and support students in their college search. There will be changes next year with the counseling department to better support all students throughout the year. 

Feedback from graduates and their families might provide data about the support students/families received or potential areas for improvement. 

Mr. Christie thanked the staff for their hard work, it is appreciated.

-20-21, Continuous Improvement Plans

Administrators began working on this plan last spring, consultants came in for training, data analysis identified two problems of practice: instruction and supports; and systems and processes, a Root Cause Analysis was used to identify goals and action steps.

District Plan:

Goal #1:

Improve district-wide instruction to increase student engagement and achievement as evidenced by student participation, student social/emotional and academic achievement, and teacher practice.

Goal #2

Implement a district-wide delivery model for academic engagement and mental health needs that improves student engagement and support as evidenced by attendance, behavior, and referral data.


HACTC:

The HACTC plan mirrors the district goals with an action plan identifying  The Programs of Study outlines, the syllabi, and grading and assessment information. The Perkins Grant requires data collection from the community to prove the need for the programs offered. 


Moved by Mr. Merrill, seconded by Mrs. Russell, to approve the district CIP as presented, motion carried. 


GP 6 – Board Members Code of Conduct

GP 8 -  Board Committee Structure

Moved by Mr. Merrill, seconded by Mrs. Russell, to approve the GP6 and GP8 reports, motion carried.

 

Policy GP 3 Board Job Outcomes 

- Board Member Committee Reports

Finance (Christie, North)
Mr. North-  planning for potential revenue loss?

Select Board Liaison (North, Russell, Boleski)
Ms Boleski- the town manager resigned as well as 1 board member.

Racial Equity Committee (Boleski, Russell)
Ms Boleski- grant possibilities, COVID connections, committee can’t apply for a grant-either the town or school has to apply, strategic plan, minutes posted on town website

Sister City (Boleski, Russell)
Ms Boleski- zoom meetings to check in with the exchange students

Social Media and Community Engagement (North, Boleski)
Hartford Community Coalition (Russell)
Mrs. Russell- summer program

Ms Boleski- community gardens?

Regional Advisory Board (Merrill) 
Mr. Merrill- meeting dates for next year, update on next year’s enrollment (increased), new hires, online/remote learning, Perkins money, returning about $70,000 to fed govt, COVID impact, end of year recognition for students, student presentation

Policy Liaison (Merrill)
Mr. Merrill- Video Camera Surveillance use in district

                    Badge access to district buildings

Manifest Approval (Christie)
Mr. Christie- winding down, processing very few invoices


7.  Agenda Planning

 - Next Meeting Agenda/Parking Lot Items 

        - Ends Monitoring Reports/CIP Reviews/Counseling Programs 

            HMMS, DBS, OQS, WRS

        - Board Calendar, Meeting Schedule, Summer Retreat for 2020-21

            July 29, 2020, 4:00-8:00

            Summer meeting needs/updates (will decide at last June mtg)

        -  Board members should send Ideas for CATV to Mr. DeBalsi.

        -  Graduation 

   

    Meeting Evaluation

The meeting evaluation was done by Mr. Merrill, the meeting was satisfactory.

           

8.  Adjournment

Moved by Mr. Merrill, seconded by Mrs. Russell , to adjourn the meeting at 9:38 PM, motion carried. Mr. Christie thanked the group for a great meeting.


Respectfully submitted,

Cherrie Torrey

Recorder

   

The Next Regular School Board Meeting is Wednesday, May 27, 2020 at 6:00 PM.

 

Hartford Board of School Directors

School Board Meeting Minutes

May 13, 2020 @ 6:00 PM


Members Present:                Administrators Present:

Kevin Christie                    Tom DeBalsi

Peter Merrill                    Noel Bryant

Nancy Russell                    Doug Heavisides

Russell North                    Nelson Fogg

Michelle Boleski                    Jeff Moreno

Katie Trombley                    Kim Moreno

                            Erica Rogstad


This meeting was conducted in accordance with the 

Revised Vermont Open Meeting Law with electronic participation.


1.  Call to Order 

The meeting was called to order by Mr. Christie at 6:00 PM. He referenced the zoom link for public use.


2.  Public Comments  

The public was invited to attend this meeting,  https://zoom.us/j/96650287813 or by phone (415) 762-9988,  room id: 966-5028-7813#. No one from the public commented.


3.  Changes, Additions and Approval of Agenda

    Moved by Mr. Merrill, seconded by Mr. North, to approve the agenda as presented, motion carried.


4.  Consent Agenda

Minutes - Regular Meeting 4-22-2020

Appointments, Resignations, Leave Requests

Retirements:

Rick Clavelle, RRC, 42 years!


Appointments:

Katherine Demers, Sped, OQS

Robert Palmer, HACTC

Stacey Lober, HHS 

Ariana Keenan, RAP

Rebecca Hufford, WRS

Jenevieve Johnson, HACTC

Marcia Davis, WRS

Zoe Tsangalis, WRS

Jennifer (Michelle) Farrar, MMS

Sierra Benson, DBS

Dan Rivers, RAP

Jill Olson, MMS English

Cody Tancretti, Independent Learning Center, HHS

Anne Marie Hall, MMS Counselor

Halleck Pogue, ILC, HHS


Moved by Mr. Merrill, seconded by Mrs. Russell, to accept the consent agenda, welcoming the new employees and thanking Mr. Clavelle for his many years of service, motion carried.


    5.   Items Requiring Board Discussion and Possible Action

Policy EL 2 – Relationship with Students, Parents and Community

    CATV – Board Chair, Executive Director Update   

Mr. DeBalsi introduced Peggy Allen, Chair of CATV Board, they are looking for space within a district building for their office. He spoke in favor of this and sees many benefits of this relationship. Ms. Allen thanked the board for their time. She shared the recent changes in their budget due to the City of Lebanon pulling out of their arrangement. They have given their 6 month notice to their current landlord, and will be looking for a new space to transition into over the summer and be fully functional by October.

Doug Heavisides described how CATV serves the HACTC. He said there is space at the center to host their office. The CATV mission statement matches with the center’s and the high school’s mission statements. He feels that having them in the building would benefit all. The district will draft a Memorandum Of Understanding for all to review. He invited them to visit the center to view the potential space.

Mr. Merrill asked about the appropriate indemnifications, the potential for video/media classes/clubs for HHS or HACTC students, and thinks it’s a great idea.

Other board members spoke in favor of the district housing the CATV office. Having clear expectations in the MOU will be important. Katie asked if students would be able to use the equipment, currently the public is able to come into their office and use their media.

Moved by Mr. Merrill, seconded by Mrs. Russell, to approve in principle the idea of providing space to CATV and authorize the creation of  a working group to include members of the board, administration, and CATV to further explore the details, motion carried.

Student Representative Report

Katie reported:

Governor Scott will be lifting some of the limitations, groups of less than 10 and using social distancing, students have been visiting with friends, improved students’ quality of work.


Policy EL 9 Communication and Support to the Board – Incidental Information

    Superintendent Report 

Mr. DeBalsi reported:

Friday, May 15, noon, district wide school parade, meeting at the schools and follow the bus routes to see the students, busses will lead, cars will follow
Reopening using the governor's orders, VOSHA compliant, bring back some staff shortly
Graduation plans, waited for the announcement from AOE, not much guidance, local superintendents met to see what is possible, meeting with HHS administrators to develop the plan
Plan for closing this June, collecting technology tools, families collecting student materials safely
Administrators will review what has been done and make a plan for the future, unsure what September will look like
Statewide superintendents are working together on: professional time with staff, school meals over the summer, Fall attendance, summer programs, FY 21 spending, instructional options in the Fall, pre-k programs, licensing requirements, employee management (pay/benefits), health needs, PPE for everyone, special ed reimbursement, transportation, fall/winter sports, FY22 budget development
Wilder School, back to work full strength, lost 6 weeks, closure may put us back 4 weeks,  both programs could stay in their current places for another month, moving in the fall will be difficult
VENTURES will use WABA and HHS, they will have to have groups of 10 or less, they have been in contact with the district, they need to follow state safety guidelines
HMMS roof project going forward this summer

    COVID – 19 Overview - Updates and Communication

    Mr. DeBalsi noted this would be a regular agenda item. See notes above for information.


    Women’s Lacrosse Protective Gear - Discussion

        Mr. DeBalsi opened that after reading much about this, it may not be Hartford’s decision but is a league decision. If Hartford had different rules, other districts’ players would be impacted. Mrs. Russell shared her concerns about our student athletes’ safety. Currently the girls are not required to wear protective gear. She noted the need to be proactive. She gave the example of when wearing seatbelts was first initiated, people didn’t think they were necessary, look at the research we have now. Mr. Christie invited Jeff Moreno to speak, he welcomed specific questions. Katie spoke about the need for it to be a league rule and that if students wore protective gear they may become more aggressive and therefore causing more harm. The district follows the National Federation of High Schools, VPA also follows all those rules. Mr. Moreno said safety of students is a priority at Hartford, there are trainers at most sporting events. Changes to expectations and rules for sport safety happens often, there may be changes to other teams soon.

        Mr. Moreno said he could send a request to the VPA to see if they had any information about changes.


6.   Monitoring Reports

The Annual Ends Monitoring Report Presentations

Ms. Bryant shared her screen for the reports. This year the district is in year 3 of the Continuous Improvement Plans. Building administrators added their information. She shared the district CIP for beginning next year, noting that each school will have their own plan.

Student goals and action plans match. There have been three district action plan goals: proficiency and personalization, data collection system, social emotional learning. 

Kim Moreno, Director of Special Education, spoke about student social emotional learning. District and building level training has helped to address student needs. There is (or will be next year) additional support in the building to address student needs.

- Hartford Area Career and Technology Center

Doug Heavisides, Director of HACTC, shared information about individual student centered learning plans, data of their programs, and how they are working to improve student social emotional learning. He highlighted many of the center’s student happenings.

He talked about how they use the Perkins funds at the center.

- Hartford High School Ends

Nelson Fogg, HHS Principal, spoke about the high school program. Students develop a learning plan in ninth grade that is focused on owning their own learning. This year all seniors will hold conferences highlighting their growth over the four years. Data is collected through a variety of assessments. There will be a new data team next year. Improving student social emotional learning is addressed through Advisory, H-Term, and the Independent Learning Center. 

The NEASC ten year review will be in 2022. They have started the process by surveying students and families.

-Counseling Programs 

Ms. Bryant invited Mr. Heavisides and Mr. Fogg to share the focus and mission of their counseling departments. At HACTC the counseling coordinator gets to know the students and works with sending schools to support students. At HHS the counselors support students with their PLP, provide students in crisis, and support students in their college search. There will be changes next year with the counseling department to better support all students throughout the year. 

Feedback from graduates and their families might provide data about the support students/families received or potential areas for improvement. 

Mr. Christie thanked the staff for their hard work, it is appreciated.

-20-21, Continuous Improvement Plans

Administrators began working on this plan last spring, consultants came in for training, data analysis identified two problems of practice: instruction and supports; and systems and processes, a Root Cause Analysis was used to identify goals and action steps.

District Plan:

Goal #1:

Improve district-wide instruction to increase student engagement and achievement as evidenced by student participation, student social/emotional and academic achievement, and teacher practice.

Goal #2

Implement a district-wide delivery model for academic engagement and mental health needs that improves student engagement and support as evidenced by attendance, behavior, and referral data.


HACTC:

The HACTC plan mirrors the district goals with an action plan identifying  The Programs of Study outlines, the syllabi, and grading and assessment information. The Perkins Grant requires data collection from the community to prove the need for the programs offered. 


Moved by Mr. Merrill, seconded by Mrs. Russell, to approve the district CIP as presented, motion carried. 


GP 6 – Board Members Code of Conduct

GP 8 -  Board Committee Structure

Moved by Mr. Merrill, seconded by Mrs. Russell, to approve the GP6 and GP8 reports, motion carried.

 

Policy GP 3 Board Job Outcomes 

- Board Member Committee Reports

Finance (Christie, North)
Mr. North-  planning for potential revenue loss?

Select Board Liaison (North, Russell, Boleski)
Ms Boleski- the town manager resigned as well as 1 board member.

Racial Equity Committee (Boleski, Russell)
Ms Boleski- grant possibilities, COVID connections, committee can’t apply for a grant-either the town or school has to apply, strategic plan, minutes posted on town website

Sister City (Boleski, Russell)
Ms Boleski- zoom meetings to check in with the exchange students

Social Media and Community Engagement (North, Boleski)
Hartford Community Coalition (Russell)
Mrs. Russell- summer program

Ms Boleski- community gardens?

Regional Advisory Board (Merrill) 
Mr. Merrill- meeting dates for next year, update on next year’s enrollment (increased), new hires, online/remote learning, Perkins money, returning about $70,000 to fed govt, COVID impact, end of year recognition for students, student presentation

Policy Liaison (Merrill)
Mr. Merrill- Video Camera Surveillance use in district

                    Badge access to district buildings

Manifest Approval (Christie)
Mr. Christie- winding down, processing very few invoices


7.  Agenda Planning

 - Next Meeting Agenda/Parking Lot Items 

        - Ends Monitoring Reports/CIP Reviews/Counseling Programs 

            HMMS, DBS, OQS, WRS

        - Board Calendar, Meeting Schedule, Summer Retreat for 2020-21

            July 29, 2020, 4:00-8:00

            Summer meeting needs/updates (will decide at last June mtg)

        -  Board members should send Ideas for CATV to Mr. DeBalsi.

        -  Graduation 

   

    Meeting Evaluation

The meeting evaluation was done by Mr. Merrill, the meeting was satisfactory.

           

8.  Adjournment

Moved by Mr. Merrill, seconded by Mrs. Russell , to adjourn the meeting at 9:38 PM, motion carried. Mr. Christie thanked the group for a great meeting.


Respectfully submitted,

Cherrie Torrey

Recorder

   

The Next Regular School Board Meeting is Wednesday, May 27, 2020 at 6:00 PM.