August 13, 2020

HSB Minutes 6-10-2020


Hartford Board of School Directors
School Board Meeting Minutes
June 10, 2020 @ 6:00 PM

This meeting will be conducted in accordance with the Revised Open Meeting Law.

Members Present: Administrators Present:
Kevin Christie Tom DeBalsi
Peter Merrill Noel Bryant
Nancy Russell Nelson Fogg
Russell North
Michelle Boleski
Katie Trombley

1. Call to Order
The meeting was called to order by Mr. Christie at 6:04 PM.

2. Public Comments
The public was invited to use this link: https://zoom.us/j/97430755984, or by telephone (415) 762-9988, room id # 974 3075 5984.
Jameson Davis spoke about the protests across the country. He feels that the Town of Hartford is in the position to lead in the state with their work. He highlighted the main goals of the plan. Arielle King spoke about a school district policy that eliminates racism in the schools. She spoke of six different action points of a pledge that they are asking the district to adopt.
Mr. Christie suggested that the policy team work with the Schwietzer fellows to draft a policy and present at the next board meeting. The team will meet safely in person to make the work more efficient.

3. Changes, Additions and Approval of Agenda
Moved by Mr. Merrill, seconded by Mrs. Russell, to approve the agenda as presented, motion carried.

4. Consent Agenda
Minutes - Regular Meeting 5-27-2020
Appointments, Resignations, Leave Requests
Appointment
Michael Findley, HHS English
Moved by Mr. Merrill, seconded by Mrs. Russell, to approve the consent agenda, welcoming Mr. Findley, motion carried.

5. Items Requiring Board Discussion and Possible Action
Continuous Improvement Plan – Hartford High School
Ms Bryant introduced Mr. Fogg, principal of HHS, to present the high school plan. Mr. Fogg discussed the goals:
improve instruction to increase student engagement and achievement
implement a delivery model for academic engagement and mental
health needs that improves student engagement and support
He highlighted the high school’s partnership with the Teton Science School, they will support professional development. The Independent Learning Center will expand next year and will better meet student needs. The Leadership Team will expand and include a data team next year who will review a variety of data points.
Mr. Christie thanked Mr. Fogg, Ms Bryant, and Mr. DeBalsi for their work.
Ms Boleski thanked Mr. Fogg for the presentation, is pleased with the Teton partnership, and offered her condolences to Mr. Fogg and his staff on the death of staff member Mr. Elberty.
Mr. DeBalsi thanked Mr. Fogg and shared about Mr. Elberty’s funeral service held via zoom. Mr. Fogg and other staff members spoke, which was very meaningful.
Moved by Mr. Merrill, seconded by Ms Boleski, to formally accept the Continuous Improvement Plan on behalf of Hartford High School for the 2020-21 school year, motion carried.
Policy EL 2 – Relationship with Students, Parents and Community
Student Representative Report
Katie reported:
Students are relieved that the school year has ended, they are hoping that they will have some relaxing time before school begins in the fall. Students are happy with their graduation plans and are excited to get together to celebrate.
Policy EL 9 Communication and Support to the Board – Incidental Information
Superintendent Report
Mr. DeBalsi reported:
will roll out retirement reception video- similar to our traditional celebration, thank you to Mrs. Russell for speaking on behalf of the board, 365 years of HSD experience!
Mr. Jeff Moreno was appointed Vermont High School Athletic DIrector.
Tomorrow night senior drive though at the high school, senior luau
Graduation on Friday, June 12th on the football field, 7:00PM, ceremony will be broadcast on the radio, graduates will be able to march to get their diplomas
Ms Bryant shared some clips of positive happenings in the community:
HMMS student has a food table in his family yard to help neighbors
Melissa Wyman will offer students, over the summer, reading and discussions about social justices.
DBS will hold a book group around social justice issues over the summer for adults.
Finance Update
Jim Vezina reported:
Revenues: tuition at HHS $348,000 above budget, inquiry was made about other student placements, revenue side approximately $300,000 above budget
Expenditures: closed out insurances, contracted services $160,000 to the good, $48,000 legal counsel to the good, contracted service/technology $60,000 to the good, supplies $140,000 to the good, June 19th last payroll, will be able to better assess the end-of-year standing after that
No final announcement from state yet about funding/tax rates for next year.
Jacob Vezina reported:
met with Ron, auditor, via Google Meet, set up checksheet to work from, separate HRA account in reserve account in the future, HACTC revenue/expenditure reporting and impact on new housing funding- should it be in a separate account, working to find a new actuary (recommendation from Ron)
Mr. Christie asked the Finance Team to notify the board if action is needed regarding the potential reserve accounts.
COVID – 19 Overview - Updates and Communication
AOE has said they will provide PPE for the district.
For the fall: daily health check for staff and students, will have a plan for a closure incase of flare up in school or community,
tracking COVID related expenses, trying to anticipate expenditures for next year to meet safety standards, nursing staffing may need to be increased if temperatures have to be taken every day, additional Chromebooks for students (grant for 60),
Ms Boleski asked about the plans for next year, financial impact, and staffing needs.
Proficiency-Based Learning Policy Review – 1st Read
The policy was provided to the board members. This was considered the first reading of the policy.
Proposed 2020-21 Board Calendar
Mr. DeBalsi shared the draft calendar with the board, meetings will be held the same as in the past, including joint meetings and trainings.
Ms. Boleski shared her concern about the board not reviewing their board plans, an inventory of what’s been done or reflection on any action. She suggested identifying meetings that would provide time to do this.
Mrs. Russell noted that the Annual VSBA Conference will be held July 21-22, 2020 , via zoom.
Mr. DeBalsi noted that the training in July will focus on reviewing the policy governance model.
The meeting calendar will be adopted after the training in July.

6. Monitoring Reports
B/SR 2 Unity of Control
GP 2 Governing Style
EL 2 Relationship with Students, Parents and the Community
Moved by Mr. Merrill, seconded by Mrs. Russell to accept the Monitoring Reports as presented to the board in their packets, motion carried.

7. Policy GP 3 Board Job Outcomes
Board Member Committee Reports
Finance (Christie, North)
North- we should be proactive with next year’s budgeting
Select Board Liaison (North, Russell, Boleski)
Boleski- no applications for vacant Select Board seat- will extend the time until the end of June, adopted June 19th as Freedom Day, Chief Kasten presented about the Police Dept
Racial Equity Committee (Boleski, Russell)
Boleski- meeting last week, open meetings, Chief Kasten spoke about the police department’s work
Sister City (Boleski, Russell)
Social Media and Community Engagement (North, Boleski)
North- WCAX tribute to HHS seniors was last night, will try to link it to the webpage
Christie- asked Mr. DeBalsi to share any other links to end-of-year celebrations with Mr. North/Ms Boleski.
Hartford Community Coalition (Russell)
Russell- lunches begin June 22, WRS and local libraries, looking for cement blocks for pop-up-tents at libraries, looking for a volunteer M-F to help with delivery on the van
Regional Advisory Board (Merrill)
Mr. DeBalsi and Ms Boleski reported on the great celebration for HACTC, good parade through the neighborhood, students seemed excited.
Policy Liaison (Merrill)
Manifest Approval (Christie)
moving to end-of-year final transactions, finance team settling up the paperwork

8. Meeting Review/Evaluation and Agenda Planning
Next Meeting Agenda/Parking Lot Items
Draft policy Antiracism
planning for the retreat
end-of-year pieces
Meeting Review/Evaluation
The meeting evaluation was completed by Mr. Merrill, the meeting was satisfactory.

9. Executive Session
Moved by Mr. Merrill, seconded by Mrs. Russell to move into
Executive Session (1 VSA 313) : c. (3) the appointment or employment or evaluation of a public officer or employee, provided that the public shall make a final decision to hire or appoint a public officer or employee in an open meeting and shall explain the reasons for its final decision during the open meeting; I further move that the Board enter into Executive Session to discuss the evaluation of a public employee under the provisions of Title 1, Section 313(a) (1) of the Vermont Statutes.
The Board entered Executive Session at 8:20 PM.
The Board exited Executive Session at 8:32.
Mr. Merrill moved to approve the 5 year contract for the Superintendent, with salary and bonus to be determined at a later date. The motion was seconded by Ms. Russell. All in favor

10. Adjournment
Moved by Mr. Merrill, seconded by Ms. Russell, to adjourn the meeting at 8:50, motion carried.

Respectfully submitted,
Cherrie Torrey
Recorder

The Next Regular School Board Meeting is Wednesday, June 24, 2020 at 6:00 PM.

Hartford Board of School Directors
School Board Meeting Minutes
June 10, 2020 @ 6:00 PM

This meeting will be conducted in accordance with the Revised Open Meeting Law.

Members Present: Administrators Present:
Kevin Christie Tom DeBalsi
Peter Merrill Noel Bryant
Nancy Russell Nelson Fogg
Russell North
Michelle Boleski
Katie Trombley

1. Call to Order
The meeting was called to order by Mr. Christie at 6:04 PM.

2. Public Comments
The public was invited to use this link: https://zoom.us/j/97430755984, or by telephone (415) 762-9988, room id # 974 3075 5984.
Jameson Davis spoke about the protests across the country. He feels that the Town of Hartford is in the position to lead in the state with their work. He highlighted the main goals of the plan. Arielle King spoke about a school district policy that eliminates racism in the schools. She spoke of six different action points of a pledge that they are asking the district to adopt.
Mr. Christie suggested that the policy team work with the Schwietzer fellows to draft a policy and present at the next board meeting. The team will meet safely in person to make the work more efficient.

3. Changes, Additions and Approval of Agenda
Moved by Mr. Merrill, seconded by Mrs. Russell, to approve the agenda as presented, motion carried.

4. Consent Agenda
Minutes - Regular Meeting 5-27-2020
Appointments, Resignations, Leave Requests
Appointment
Michael Findley, HHS English
Moved by Mr. Merrill, seconded by Mrs. Russell, to approve the consent agenda, welcoming Mr. Findley, motion carried.

5. Items Requiring Board Discussion and Possible Action
Continuous Improvement Plan – Hartford High School
Ms Bryant introduced Mr. Fogg, principal of HHS, to present the high school plan. Mr. Fogg discussed the goals:
improve instruction to increase student engagement and achievement
implement a delivery model for academic engagement and mental
health needs that improves student engagement and support
He highlighted the high school’s partnership with the Teton Science School, they will support professional development. The Independent Learning Center will expand next year and will better meet student needs. The Leadership Team will expand and include a data team next year who will review a variety of data points.
Mr. Christie thanked Mr. Fogg, Ms Bryant, and Mr. DeBalsi for their work.
Ms Boleski thanked Mr. Fogg for the presentation, is pleased with the Teton partnership, and offered her condolences to Mr. Fogg and his staff on the death of staff member Mr. Elberty.
Mr. DeBalsi thanked Mr. Fogg and shared about Mr. Elberty’s funeral service held via zoom. Mr. Fogg and other staff members spoke, which was very meaningful.
Moved by Mr. Merrill, seconded by Ms Boleski, to formally accept the Continuous Improvement Plan on behalf of Hartford High School for the 2020-21 school year, motion carried.
Policy EL 2 – Relationship with Students, Parents and Community
Student Representative Report
Katie reported:
Students are relieved that the school year has ended, they are hoping that they will have some relaxing time before school begins in the fall. Students are happy with their graduation plans and are excited to get together to celebrate.
Policy EL 9 Communication and Support to the Board – Incidental Information
Superintendent Report
Mr. DeBalsi reported:
will roll out retirement reception video- similar to our traditional celebration, thank you to Mrs. Russell for speaking on behalf of the board, 365 years of HSD experience!
Mr. Jeff Moreno was appointed Vermont High School Athletic DIrector.
Tomorrow night senior drive though at the high school, senior luau
Graduation on Friday, June 12th on the football field, 7:00PM, ceremony will be broadcast on the radio, graduates will be able to march to get their diplomas
Ms Bryant shared some clips of positive happenings in the community:
HMMS student has a food table in his family yard to help neighbors
Melissa Wyman will offer students, over the summer, reading and discussions about social justices.
DBS will hold a book group around social justice issues over the summer for adults.
Finance Update
Jim Vezina reported:
Revenues: tuition at HHS $348,000 above budget, inquiry was made about other student placements, revenue side approximately $300,000 above budget
Expenditures: closed out insurances, contracted services $160,000 to the good, $48,000 legal counsel to the good, contracted service/technology $60,000 to the good, supplies $140,000 to the good, June 19th last payroll, will be able to better assess the end-of-year standing after that
No final announcement from state yet about funding/tax rates for next year.
Jacob Vezina reported:
met with Ron, auditor, via Google Meet, set up checksheet to work from, separate HRA account in reserve account in the future, HACTC revenue/expenditure reporting and impact on new housing funding- should it be in a separate account, working to find a new actuary (recommendation from Ron)
Mr. Christie asked the Finance Team to notify the board if action is needed regarding the potential reserve accounts.
COVID – 19 Overview - Updates and Communication
AOE has said they will provide PPE for the district.
For the fall: daily health check for staff and students, will have a plan for a closure incase of flare up in school or community,
tracking COVID related expenses, trying to anticipate expenditures for next year to meet safety standards, nursing staffing may need to be increased if temperatures have to be taken every day, additional Chromebooks for students (grant for 60),
Ms Boleski asked about the plans for next year, financial impact, and staffing needs.
Proficiency-Based Learning Policy Review – 1st Read
The policy was provided to the board members. This was considered the first reading of the policy.
Proposed 2020-21 Board Calendar
Mr. DeBalsi shared the draft calendar with the board, meetings will be held the same as in the past, including joint meetings and trainings.
Ms. Boleski shared her concern about the board not reviewing their board plans, an inventory of what’s been done or reflection on any action. She suggested identifying meetings that would provide time to do this.
Mrs. Russell noted that the Annual VSBA Conference will be held July 21-22, 2020 , via zoom.
Mr. DeBalsi noted that the training in July will focus on reviewing the policy governance model.
The meeting calendar will be adopted after the training in July.

6. Monitoring Reports
B/SR 2 Unity of Control
GP 2 Governing Style
EL 2 Relationship with Students, Parents and the Community
Moved by Mr. Merrill, seconded by Mrs. Russell to accept the Monitoring Reports as presented to the board in their packets, motion carried.

7. Policy GP 3 Board Job Outcomes
Board Member Committee Reports
Finance (Christie, North)
North- we should be proactive with next year’s budgeting
Select Board Liaison (North, Russell, Boleski)
Boleski- no applications for vacant Select Board seat- will extend the time until the end of June, adopted June 19th as Freedom Day, Chief Kasten presented about the Police Dept
Racial Equity Committee (Boleski, Russell)
Boleski- meeting last week, open meetings, Chief Kasten spoke about the police department’s work
Sister City (Boleski, Russell)
Social Media and Community Engagement (North, Boleski)
North- WCAX tribute to HHS seniors was last night, will try to link it to the webpage
Christie- asked Mr. DeBalsi to share any other links to end-of-year celebrations with Mr. North/Ms Boleski.
Hartford Community Coalition (Russell)
Russell- lunches begin June 22, WRS and local libraries, looking for cement blocks for pop-up-tents at libraries, looking for a volunteer M-F to help with delivery on the van
Regional Advisory Board (Merrill)
Mr. DeBalsi and Ms Boleski reported on the great celebration for HACTC, good parade through the neighborhood, students seemed excited.
Policy Liaison (Merrill)
Manifest Approval (Christie)
moving to end-of-year final transactions, finance team settling up the paperwork

8. Meeting Review/Evaluation and Agenda Planning
Next Meeting Agenda/Parking Lot Items
Draft policy Antiracism
planning for the retreat
end-of-year pieces
Meeting Review/Evaluation
The meeting evaluation was completed by Mr. Merrill, the meeting was satisfactory.

9. Executive Session
Moved by Mr. Merrill, seconded by Mrs. Russell to move into
Executive Session (1 VSA 313) : c. (3) the appointment or employment or evaluation of a public officer or employee, provided that the public shall make a final decision to hire or appoint a public officer or employee in an open meeting and shall explain the reasons for its final decision during the open meeting; I further move that the Board enter into Executive Session to discuss the evaluation of a public employee under the provisions of Title 1, Section 313(a) (1) of the Vermont Statutes.
The Board entered Executive Session at 8:20 PM.
The Board exited Executive Session at 8:32.
Mr. Merrill moved to approve the 5 year contract for the Superintendent, with salary and bonus to be determined at a later date. The motion was seconded by Ms. Russell. All in favor

10. Adjournment
Moved by Mr. Merrill, seconded by Ms. Russell, to adjourn the meeting at 8:50, motion carried.

Respectfully submitted,
Cherrie Torrey
Recorder

The Next Regular School Board Meeting is Wednesday, June 24, 2020 at 6:00 PM.

Tentative Board Summer Retreat July 29, 2020 4:00 – 8:00 PM

Tentative Board Summer Retreat July 29, 2020 4:00 – 8:00 PM